１　Basic Policy

Fukushima Innovation Coast Promotion Organization (hereinafter referred to as “Organization”) believes that it is an important social responsibility to properly handle and protect personal and corporate information. In order to fulfill this responsibility, the Organization will appropriately handle personal and corporate information obtained through its business activities in accordance with the following policy.

Personal information refers to what is defined in Article 2 (1) of the Act on the Protection of Personal Information (hereinafter referred to as the “Personal Information Protection Act”). Corporate information refers to information about an actual corporation and that can be used to identify a specific corporation by descriptions, etc., contained in such information (including such information as will allow easy reference to other information and will thereby enable the identification of the specific corporation).

• （１）Compliance with laws and regulations

  The Organization will comply with the Organization’s regulations governing the handling of personal and corporate information, as well as with related laws and regulations and prefectural ordinances.

• （２）Acquisition and use of personal information and corporate information

  The Organization will acquire and use personal and corporate information, such as names, addresses, telephone numbers, etc., for the purpose of conducting its business in an appropriate and smooth manner.

  Personal and corporate information will be acquired through legal and just means, and will be used within the scope of the purposes of use necessary for the appropriate and smooth operation of the business of the organization (hereinafter referred to as “purposes of use”). ( Refer to “2. Purpose of Use of Personal Information and Corporate Information”)

• （３）Ensuring the Security and Accuracy of Personal Information and Corporate Information

  The Organization will take all necessary measures to prevent the leakage, loss, damage of, or unauthorized access to personal and corporate information, and will manage personal and corporate information in an appropriate manner.

  In addition, to the extent necessary to achieve the purpose of use, the Organization will endeavor to maintain accurate and up-to-date personal and corporate information that is retained by the Organization.

• （４）Disclosure and provision to third parties

  Except in any of the following cases, the Organization will neither use within the Organization personal information or corporate information for any purposes other than those purposes for which the information is handled, nor will the Organization disclose or provide such information to third parties.

  • (i) When required by the provisions of laws and regulations.
  • (ii) When the concerned party has given consent./li>
  • (iii) When it is deemed urgent and unavoidable in order to protect the life, body, or property of an individual.
  • (iv) When the information is made public through publishing, news reports, etc., and it is deemed not to be a risk of unjustified infringement of the rights and interests of the concerned party.
  • (v) When there are reasonable grounds for using the information within the Organization or providing it to the national or local government, and it is deemed not to be a risk of unjustified infringement of the rights and interests of the concerned party.
  • (vi) When there is a public interest need or other special reason for providing personal information or corporate information, and it is deemed not to be a risk of unjustified infringement of the rights and interests of the concerned party.

• （５）Disclosure and revision of personal information and corporate information

  If the concerned party requests disclosure of their own personal information or corporate information, the Organization will endeavor to do so as soon as possible after confirming that the request has been made by that party, and in accordance with laws and regulations, except in any of the following cases.

  • (i) Cases where disclosure to the concerned party is not possible due to the provisions of laws and regulations.
  • (ii) Cases that include personal information concerning a party other than the party applying for disclosure (excluding relevant information related to a business of a party that operates that business in question), where disclosure of such information is deemed to be detrimental to the legitimate interests of that party.
  • (iii) Cases that include information related to a corporate body or other organization (excluding national or local public organizations and hereinafter referred to as “Corporate Body, etc.”) or that include personal information that contains information related to a business of a party that operates that business in question, where disclosure of such information is deemed to be detrimental to the rights, competitive status or other legitimate interests of that Corporate Body, etc. or party in question.
  • (iv) Cases that include personal information related to the work or the business of a party when such information comes from guidance, selection, assessment, or other evaluation or judgment of that party, where disclosure of such information is likely to significantly impede the proper execution of that work or business in question.
  • (v) Cases that include personal information and corporate information related to deliberations, examinations, or negotiations within or among the Organization and national or local public organizations, where disclosure of such information is likely to unjustly impair the open exchange of opinions or the neutrality of decision-making, to unjustly cause disorder among prefectural residents, etc., or to unjustly benefit or disadvantage a specific party.
  • (vi) Cases that include personal information and corporate information related to the work or to the business of the Organization and national or local public organizations, where disclosure of such information is likely to impede the proper accomplishment of that work or business in question due to the nature of such work or business.
  • (vii) Cases where an application for disclosure is made by a legal representative of a minor and disclosure is deemed to be detrimental to the legitimate interests of that minor in question.
  • (viii) Cases where the request for disclosure is not received in accordance with the procedures established by the Organization. (Refer to: “3. Procedures for disclosure, revision, suspension of use, and notification of purpose of use of personal information and corporate information”)
    Furthermore, in the event that the content of personal information or corporate information retained by the Organization is not in accordance with the facts, the Organization will, upon request from the individual, correct or delete the information to the extent necessary for the Organization’s business operations.

• （６）Management of the system

  In order to comply with the laws and regulations governing the handling of personal information and corporate information and to ensure compliance with the Organization’s corresponding internal regulations, the Organization will provide the necessary training to its employees.

  The Organization endeavors to appropriately manage personal and corporate information by appointing a person in charge of managing personal and corporate information as well as by conducting regular audits.

• （７）Revisions to the privacy policies

  The Organization endeavors to review and improve the above measures as necessary in accordance with revisions to laws and regulations. In the event that the Organization revises the present privacy policies, the revised content will be posted on the Organization’s webpage.

２　Purpose of Use of Personal Information and Corporate Information

The specific purposes of use of personal information and corporate information retained by the Organization are as follows.

Personal information is used to the extent necessary for the Organization to fulfill the tasks required by relevant laws and regulations, the tasks that are connected to the policy proposals related to the promotion of the Fukushima Innovation Coast Framework and tasks related to the aforementioned. The tasks include activities such as conducting questionnaires, conducting surveys, implementing, improving, and developing services, providing information on services, sending printed materials and other materials related to services, making telephone calls, sending emails, sending documents, and other notifications, all as necessary for the implementation of the above activities, furthermore, publishing information, preparing printed materials, distributing information, etc., after aggregating it in a form that does not identify the party concerned (or publishing information, preparing printed materials, and distributing information, etc., after obtaining the consent of the party concerned).

In the event that a party does not require any information regarding services provided by the Organization, such information will be discontinued upon request by the party.

The term “services” as used herein refers to the various services provided by the Organization to promote the Fukushima Innovation Coast Framework.

３　Procedures for disclosure, revision, suspension of use, and notification of purpose of use of personal information and corporate information

• （１）Disclosure of personal information and corporate information

  A party may request that the Organization disclose that party’s own personal information and corporate information. In this case, the Organization will, as a principle, decide within 15 days of receiving the request, whether or not to disclose the personal information or corporate information and will notify the party that made the request to that effect. However, this period may be extended if there are difficulties in processing the request or if there are other legitimate reasons.

  However, the scope of disclosure by the Organization is limited to “retained personal data” as defined in Article 2, Paragraph 7 of the Personal Information Protection Act and corresponding corporate information.

• （２）Revision, addition, and deletion of personal information and corporate information

  If a party believes that the content of their own personal information or corporate information disclosed by the Organization is not correct, the party may request the Organization to make revisions, additions, or deletions (hereinafter referred to as “revisions, etc.”). In such cases, the Organization will correct the information to the extent necessary for business operations.

  In the event that a revision, etc. is made, the details of the revision, etc. will be notified to the party that requested the revision, etc. In the event that a revision, etc. is not made, the reasons for not making the revision, etc. will be notified to the party that requested the revision, etc.

• （３）Suspension of use and deletion of personal information and corporate information

  If a party believes that the Organization is acquiring or using the party’s own personal information or corporate information in violation of laws and regulations, the party may request that the Organization to suspend the use of or delete their personal information or corporate information (hereinafter referred to as “suspension of use, etc.”). In this case, the Organization will conduct the necessary investigation and if the fact of violation is confirmed, the Organization will suspend the use of personal information and corporate information within the scope of laws and regulations.

  In the event that the Organization carries out the suspension of use, etc., the Organization will notify the party that requested the suspension of use to that effect, and in the event that the Organization does not carry out the suspension of use, etc., the Organization will notify the party that requested the suspension of the use, etc. of the justification.

• （４）Notification of the purpose of use of personal information and corporate information

  If a party wishes to confirm the purpose of use of that party’s own personal information and corporate information, that party may request that the Organization provide a notification of purpose of use. In this case, the Organization will endeavor to promptly notify the purpose of use in accordance with laws and regulations.

  However, the scope of the notification of the purpose of use provided by the Organization is limited to “retained personal data” as defined in Article 2, Paragraph 7 of the Personal Information Protection Act and corresponding corporate information.